Your development decision
Connect each sample stage to a specification and lot so appearance and technical approvals remain traceable.
Name the stage
A display sample, development sample, approval standard and bulk cutting have different roles. Record what each represents. A display photograph should not silently become the retained approval standard for an order.
Keep identity with the cutting
Label supplier reference, sample version, date and lot where known. Retain the length or format and source. If a sample cannot be identified, ask for clarification before connecting it to test or approval documents.
Use one specification revision
Composition, weight, width, colour and finish need a shared current record. Note changes explicitly. A test or garment observation on an earlier version should be reviewed for applicability to the new proposal.
Tie evidence to the tested material
Keep report sample identity and test conditions with the reference. Separate tested facts from desired targets. A report for one candidate or lot is not automatic evidence for another.
Record partial approvals
State which appearance, making, wear or technical points are accepted and which remain open. Keep the reviewer and date. A sample preference does not imply approval of every production property.
Review incoming material
Use the agreed retained standard, specification and review method for the actual shipment. Identify a discrepancy by lot and affected point. Record the investigation and revised approval before applying the change to later material.
A practical development example
A production cutting is compared with a development sample. Confirm whether that development sample was the retained approval standard and whether the finish or composition changed. Compare against the current documented version and record the discrepancy by lot and field before extending an earlier approval.
Working review record
Scroll the table horizontally on small screens.
| Review point | What to record | Next decision |
|---|---|---|
| Display/development/approval sample stage | Record the actual value, conditions and source | Keep this point open until reviewed |
| Sample code, colour, lot and date | Record the actual value, conditions and source | Keep this point open until reviewed |
| Applicable specification and report revision | Record the actual value, conditions and source | Keep this point open until reviewed |
| Approved and unresolved fields | Record the actual value, conditions and source | Keep this point open until reviewed |
Before the next sample round
- Display/development/approval sample stage
- Sample code, colour, lot and date
- Applicable specification and report revision
- Approved and unresolved fields
- Record the reviewer, date and next action